Industry News

Event Tech for Caterers

event server carrying champagne.

Running a catering business is not an easy task. You have to manage food preparation, transportation, logistics, and client satisfaction, among other things. But one of the most challenging aspects of running a catering business is managing those behind-the-scenes administrative tasks while constantly on the go. Fortunately, there are many software solutions available that can make your catering business more successful. In this article, we will explore different types of software available for catering businesses and how they can benefit your business.

Proposal & Contract Software

Event proposals are extremely important for a successful catering business. Proposals set clear expectations for both the caterer and the potential client. Once these proposals are agreed upon, catering businesses should have a contract drawn up with responsibilities, pricing, event details, and language that protects them legally. While smaller catering businesses may be able to get away with a template that can be emailed as a PDF, larger catering businesses will find that streamlining this process saves time and money.

Event Website

An online presence is essential for any modern catering business. While the site can be used for online transactions, many caterers use a website purely for informational purposes. If you don’t have a website, you can use easy website builders like Wix, Weebly, or Squarespace. It doesn’t have to be complicated – just make sure you include some necessary information, like contact information, photos, testimonials, and a sample menu.

Project Management Software The ability to manage projects and timelines through software has been a game-changer for many event planners. Project management software like Asana or is collaborative tool that allows you to track each stage of the event, from completing a proposal to sending out invoices to vendors. 

Bookkeeping Software

Bookkeeping is one of the most critical aspects of running a catering business. You need to keep track of your expenses, income, and taxes. When you are managing catering for multiple events, these important details can often slip through the cracks. Fortunately, there are many different software programs available that can help you with this, so you can spend more time doing the work you love.

Recruiting Software

Catering businesses are all too familiar with staffing challenges. On top of finding talent, it is difficult to retain employees when work may be irregular. Recruiting part-time supplemental staff is another important task for catering businesses. There are many different types of software available that can help you with this, but we think Gigpro does it best.

Gigpro: Modernizing the Catering Business

Gigpro is an all-in-one platform designed to modernize the catering business as a whole. With Gigpro, catering businesses can manage the HR lift so they don't have to. Gigpro takes care of hiring and employee payment processes, so catering businesses can focus on delivering great food and exceptional service to their clients.

One of the primary benefits of Gigpro is that it streamlines the recruiting process. With Gigpro, catering businesses no longer need to post on job boards, go to unsuccessful job fairs to recruit, and review stacks of resumes. Gigpro handles all the HR for you, including managing job postings, filtering applications, and even providing Occupational Accident Insurance coverage for the part-time staff you hire.

Gigpro also takes the hassle out of bookkeeping and payroll. The platform offers businesses the option of ACH or credit card payments and options like monthly invoicing for internal record keeping and labor budget. All gig professionals (Pros) are 1099 and paper-free, so there's no paperwork to worry about. Gigpro even takes care of on-the-job insurance to ensure Pros are covered on the job so the business isn't liable.

The platform is designed to make the hiring and payment processes as simple as possible. Catering businesses can post jobs and hire Pros in minutes, all from one platform. With Gigpro, catering businesses can easily manage their part-time staff, schedule shifts, and track their hours.

In addition to the HR lift and bookkeeping features, Gigpro offers a range of other features that can benefit catering businesses. For example, the platform allows businesses to track their performance metrics, such as sales and profitability and provides them with insights into their customer base. This can help catering businesses make data-driven decisions that can help them grow their business and increase their profitability.

Gigpro is also designed to be a user-friendly platform that is easy to use. Catering businesses can easily navigate the platform, post jobs, and manage their part-time staff with ease. The platform is also mobile-friendly, which means catering businesses can manage their staff from anywhere, at any time.

Another benefit of Gigpro is that it offers businesses access to a pool of talented professionals. With Gigpro, catering businesses can connect with experienced and reliable part-time staff who can help them deliver exceptional service to their clients. This can help businesses to build a strong reputation in the catering industry and attract more clients over time.

Catering and Tech: A Match Made in Heaven

Running a catering business is not an easy task, but with the right software solutions, it can be a lot more manageable. Using technology like a website builder, bookkeeping software, recruiting software, or project management software can remove some of the weight of administrative tasks.

Gigpro streamlines the hiring and payment processes, takes care of all the HR lift, and offers a range of other features that can benefit your business. With Gigpro, catering businesses can easily manage their part-time staff, schedule shifts, and track their hours, all from one user-friendly platform.

If you are a catering business looking to modernize your operations and grow your business, then Gigpro is the platform for you. Get started today and start enjoying the benefits of modern event tech for caterers.